Over the years, Digital signage has evolved into becoming an integral part of every organization or gathering irrespective of the number of employees or the size of the gathering.
Digital Signage has proven to be quite a beneficial tool for garnering the interest and attention of the audience.
In any organization, a meeting room also known as a conference room is a crucial place where the team heads or the management sit and brainstorm about the upcoming tasks or discuss the performance or monthly targets of the organization or for other meetings, conferences, and presentations.
Such a crucial place requires a tool that can assure an organized and proper flow of the meetings. A Conference room digital signage can seamlessly increase internal interaction and communication in a conference room and make your employees more attentive during the conference room event.
Best Ideas For Conference Room Digital Signage
In this blog, we shall be shedding light on the various ways and 10 best ideas for using digital signage in the conference room.
Let’s get started
- Highlight The Sponsors
Conferences that are held on a large scale require support and sponsors to run smoothly and the sponsors also expect to come into the limelight during the conference.
You can show off your sponsors by displaying their name, logos or by using their company color scheme on conference room digital signage.
- Lift The Spirit Of The Attendees
The overall aura of a conference room is quite formal and is mainly for discussing particular topics but a little interactivity would make your attendees feel more comfortable and active.
You can conduct a poll in between and ask your attendees to vote. The statistics can then be displayed on conference room digital signage. This will increase the interaction between the attendees and get them used to the overall vibe of the conference.
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- Showcase Crucial Information & Statistics
It is a known fact that humans tend to grasp and understand more through visuals as compared to texts. Everyone starting right from the presenters, hosts or the speakers have a few crucial details to share, be it in the form of statistics, presentations, or infographics.
Using only words to spread information can be quite monotonous and boring. Displaying such valuable information on digital signage can garner more attention from the audience.
- Display Important Announcements and Schedules
Conferences usually have proper scheduling of the sessions that are to be held. However, sometimes, the attendees can get confused and often end up asking one another about the session details.
Using conference room digital signage, you can spread the information easily by displaying a proper layout of the sessions with their details like timings, duration of the session, etc.
- Make The Conference Interactive With Social Wall
A conference requires an engagement factor in between the audience or else the atmosphere of the conference becomes dull and boring.
A social wall is a perfect communication tool to increase the engagement and interest of the attendees in the conference. You can increase the interaction by posting the content posted by your attendees on a social wall.
You can motivate your attendees to tweet or post about the ongoing conference as they prefer on their social media handles and that content can be published on a social wall to increase the interaction between the attendees.
- Live Stream The Event
A major concern during conferences especially when there is a large number of attendees is the problem during viewing the speaker and the presentations.
To avoid such situations, the event can be live-streamed and displayed on digital signage for everyone to view the speaker clearly. This will leave a strong impression on the audience.
- Connect With The Speakers Virtually
Many times it is not possible for everybody to be physically present for the event. A few speakers or even teammates might be unable to make it to the conference due to the long distances, or any other reasons.
Using conference room digital signage, you can display the content clearly in a much more effective way and can let other unavailable teammates also join you from anywhere.
- During The Q/A Round
Generally, a Q/A is conducted at the end of the conference and there may be a few attendees who might have a common query.
By displaying all the queries on a conference room digital signage, you can save the time of the attendees as they would not have to repeat the same question and the speaker would be able to attend the questions seamlessly one by one.
- Display Seating Arrangement On Conference Room Digital Signage
Another common scenario during conferences is attendees getting confused about where to sit. Displaying the seating arrangement like the VIP seating area or other reserved seating can be displayed beforehand so that the attendees do not get confused or embarrassed later on and additionally get clarity about where to have a seat.
- Display A Welcome Message For The Attendees
All participants and attendees feel elated when they see a warm welcome. To make the attendees feel comfortable and delighted, you can display a welcome note on conference room digital signage and display it at the entry of the conference place.
Interaction and Communication are the main essences of a conference and there can be no tool better than a digital signage to do the needful.
Here are the Top 10 ideas for using digital signage in conferences. Hurry Now! Utilize digital signage in your next conference and see the increased level of engagement and interaction in your attendees!